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Hiring: Administrative Assistant

The National Iranian American Council (NIAC) works to build political power so that Iranian Americans and our allies have influence on the decisions made by our government and can advance our values through civic and political engagement.

NIAC is seeking an Administrative Assistant who will be responsible for thorough, accurate, and timely execution of tasks across departments for NIAC and NIAC Action. This person must have proven experience managing multiple tasks or projects simultaneously, often with competing deadlines. This position reports to NIAC’s Finance and Administrative Director but will work across departments to support the overall mission and activities of the organizations. While this position can be done remotely, strong preference will be given to candidates based in the Washington, DC area.

To Apply:

Send resume and cover letter to Nilofar Ganjaie at nganjaie@niacouncil.org with the subject line “Administrative Assistant”. The position will remain open until filled. Priority will be given to applications submitted by April 23, 2021

Salary:

$45,000-$50,000/yr DOE

Essential Duties and Responsibilities: 

Finance & Accounting

  • Support the Finance and Administration Director
  • Assist all departments with administrative tasks
  • Perform all necessary data entry in EveryAction and Quickbooks Online, including Vendor Creation and W-9 Data Entry
  • Book of all revenue & expense transactions for all banking & credit accounts pertaining to NIAC and NIAC Action in QBO
  • Book donor checks and grant payments in EA and following documentation procedures (photocopying checks and other relevant documents pertaining to donations or grants)
  • Cross-reference banking activity in QBO with settled donor and grant payments (credit card, check or other accepted forms of payment — ACH, Wires, Securities, etc)
  • Make bank runs & deposit checks for all entities
  • Provide support with monthly bank reconciliations
  • Check mail from DC Office and PO Box at least weekly and perform any necessary follow-up ie: collection and deposit of checks, sending bills and other mail to Finance and Administration Director in timely manner, and alerting any other staff as needed about mail received

Events

  • Provide administrative support for all virtual and in-person events
  • Support organization’s Cultivations Team in developing and tracking event goals, timelines, and budgets
  • Track income and expenses for all events
  • Coordinate sponsorships and major gifts for annual events and respond to donor and public inquiries about events

Advancement

  • Support grant management and administration including application submission, grant reporting, and prospect research
  • Coordinate donor solicitation including sponsor letters, invitations, e-vites, and post-event thank you letters
  • Mail thank you letters and other correspondence as appropriate to donors and supporters in coordination with the Advancement Director
  • Provide administrative support for donor stewardship and engagement programs
  • Collect and record gifts, pledges, and other donations in EveryAction

Qualifications: 

  • Ability to clearly communicate verbally and in writing
  • Strong attention to detail required
  • Demonstrated ability to plan and manage multiple tasks while meeting deadlines
  • Project management and operations experience preferred
  • Experience with EveryAction, NGP, or other CRM databases preferred
  • Experience in nonprofit environment preferred
  • Experience in policy regarding peace & diplomacy, immigration, civil and human rights, and/or interest in the Iranian-American or immigrant communities preferred
  • Dedication to NIAC/NIAC Action’s mission and work
  • Ability to speak Persian (Farsi) a plus, but not required

Benefits: 

  • Health, dental, vision, long-term disability, and life insurance coverage provided
  • 17+ days of annual paid leave and 12 paid holidays
  • 401k with 2% company match after 6 months of employment
  • Paid family leave

NIAC is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.